With Talent Software, it's easy to attract top candidates, set up new positions, automate your candidate management and create a positive candidate experience! In order for you to get started with your recruitment as quickly as possible, you can choose to either duplicate an existing position, create a position from a template or create a new position from scratch. 👇

All you need to do to set up a new position in Talent Software is to:

  1. Go to the Position tab

  2. Click the + New position button

  3. Fill in the following mandatory information about the position: (click on the field below to read more)

    - Job title *

    - Publish date *

    - Description *

    - Location *

    - Recruiter*

    - Job Function*

  4. You can also choose to fill in the following information: (click on the field below to read more)

    - Application deadline (Optional)

    - Short ad copy (Optional)

    - Position-specific logo (Optional)

    - Position-specific banner image (Optional)

    - Spontaneous application (Optional)

    - Hide on the career page (only position page / intranet) (Optional)

    - Hide position after application deadline (Optional)

    - View recruiter information (Optional)

    - Team Members (Optional)

    - External link (Optional)

    - Department (Optional)

  5. Go to the next step (2. Pipeline Steps) by clicking the Next button

  6. Here you have the opportunity to set what your recruitment process should look like

  7. Go to the next step (3. Screening) by clicking the Next button

  8. Here you also have the option to set automatic categorization

  9. Go to the last step (4. Promote) by clicking the Next button

  10. Here you have the opportunity to quickly order smart job advertising for your open position

  11. Preview your position by clicking the preview button

  12. Publish your open position by clicking the Publish button. It is now visible at the career page

  13. Done! 🎉

About the position

Job title*

Here you fill in the title of the position you want to be visible to potential candidates on your career page.

👍 "Key Account Manager"

👎 "We Select is looking for a Key Account Manager for Stockholm"

Description*

Here you have the opportunity to paste or write in the actual description of the position. By clicking on the document icon in the top right corner, you will also find your available position templates. For the best possible results, we recommend that the description is 300 - 800 words long, contains a short introductory paragraph that sells the position and the company, and that all headings are marked as subheadings.

👍 300 - 800 words long description

👍 A short introductory paragraph that sells the service and the company

👍 All headings are marked as Subheadings

👎 Description that is less than 100 words or more than 1100 words

Select text for social media advertising (Optional)

Are you planning to advertise your position on social media? Here you have the opportunity to choose a short sharing text that will be displayed in combination with the ad images we produce. This short text could, for example, be copied from the introduction or introduction in your job description.

Recommended length: 150 - 250 characters

Maximum length: 600 characters

👍 "Are you interested in digital marketing, good at Photoshop and want to work at one of Sweden's fastest growing companies? Now we are looking for a Digital Marketing Assistant for our office in central Stockholm! Apply quickly and easily without a CV!"

Date

Publish date *

Here you select the date you want your position to be opened for applications and become visible to potential candidates on your career page.

Application deadline (Optional)

Here you have the opportunity to choose the end date that you want your position to be open to applications and be visible to potential candidates on your career page. If the position does not have a specific last application date, you can choose to leave the field blank.

Image & logo

Position-specific logo (Optional)

If you would like to use a different logo than the one that appears on your career page, you have the opportunity to upload a service-specific logo here.

👍 Negative (White) logo in PNG image format

Position-specific image (Optional)

If you would like to use a different banner image than the one shown on your career page, you have the opportunity to upload a service-specific image here. The image is automatically cropped to fit different formats and devices.

👍 High-resolution image in JPG, JPEG or PNG format

Spontaneous application (Optional)

If the position is only for receiving spontaneous applications, we recommend that you activate "Spontaneous application". After you have chosen that the position is for spontaneous applications, this will mean that the position will be displayed just below the section with your available positions on the career page and that applications will only be saved for 6 months, in accordance with the Personal Data Act.

Hide on the career page (only position page / intranet) (Optional)

Should the position only be advertised internally or to specific candidates? Choose to activate "Hide on the career page (only position page / intranet)". By activating "Hide on the career page" it means that the position is not visible to external candidates on your career side.

Hide position after application deadline (Optional)

If you do not want the position to be hidden from your career page after the last application date, you can deactivate "Hide position after the last application date".

Location

Location *

Here in the list, you choose to which location you are looking for new employees. The location you choose will then appear just below the job title and also give potential candidates a convenient way to filter among your open positions. You can only select one location per position, if you have a position with several different locations, we recommend that you set up a position for each location. If you do not find the location you are looking for you can add it by clicking "Add Location" in the list.

Recruiters & team members

Recruiter *

Here you select the user who will be the responsible recruiter for the position. The person you choose as a recruiter will have access to edit the position, will see all applications for the position and will be able to handle candidates. The user you select as the responsible recruiter can also add new team members to the position and will be the sender of all automatically sent emails in the process.

Your users are managed and added by your administrators. If you do not find the user you are looking for, just write to one of your administrators or to us in the Talent Software chat and we will help you!

Here's a guide to how administrators add new users.

Show recruiter information (Optional)

After selecting the responsible recruiter, you can choose to automatically display the responsible recruiter's name, email address, phone number and picture on the position page. This makes it easy for potential candidates to get in touch with the recruiter in case of any questions about the position.

Team members

With Talent Software, it is easy to work together during the recruitment process. All you need to do to give a colleague access to your job openings is to add the colleague as a team member. After you have done that, the user will now be able to see and manage all applications for your vacant position. As a team member, however, you do not have the option to add new team members or to edit the position.

Your users are managed and added by your administrators. If you do not find the user you are looking for, just write to one of your administrators or to us in the Talent Software chat and we will help you!

Here's a guide to how administrators add new users.

Job function *

Here in the list, you choose which category the position belongs to. The job function you choose is not displayed on the career page or on the position page, but is only used by us at We Select to be able to categorize all job openings in Talent Software.

You can find all available job functions & explanations here!

Employment rate

Choose whether the position is full-time or part-time. This is especially relevant if the position is published on AMS.

Department

Here in the list, you choose which department in your company the position belongs to (E.g. Finance, Marketing or IT). Departments appear on your career page and give potential candidates a super flexible way to filter among your vacancies.

Your departments are managed and added by your administrators. If you do not find the department you are looking for, just write to one of your administrators or to us in the Talent Software chat and we will help you!

Here's a guide on how to add administrators to a new department.

External link

External link

Here you can easily update the URL of your position. Under External link, you can also choose to set up an alternative application form if you want to receive applications in a tool other than Talent Software.

External link > Alternative apply form

If you want to receive applications in a tool other than Talent Software, you can choose to activate an alternative application form. After activating "Use alternative apply form", you only need to fill in the link to the apply form in the second tool. When candidates then click on the Apply button on your position in Talent Software, they will be forwarded to the application form you linked.

External link> Alternative apply form > Show the job description on the position page

If you have chosen to activate "Use alternative apply form", you can also choose to show or hide the position description on the position page. If you choose to hide the position description on the position page, candidates will be forwarded directly to the linked apply form or the linked position when they click on the position on the carrier page.

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